> ## Documentation Index
> Fetch the complete documentation index at: https://docs.simbas.ai/llms.txt
> Use this file to discover all available pages before exploring further.
# Quickstart
> Supplier pricing and how to use it within the chat.
Within the [Simbas.AI](http://Simbas.AI) dashboard, the **Supplier Pricing Data** section stores pricing information from your suppliers.
This data allows your team to quickly access and query **nett** and **rack rates** directly through the **AI Chat**, ensuring faster and more accurate responses when building itineraries or quoting clients.
### Navigating to Supplier Pricing
To access this section, go to the dashboard:
👉 [https://simbas.ai/dashboard](https://simbas.ai/dashboard)
Then, click **“Supplier Pricing Data”** in the navigation menu.
### Adding Supplier Pricing Data
To add new supplier pricing data, click **“+ New”** in the top-right corner of the screen.
This will open a modal where you can enter all relevant supplier pricing details.
There are several required fields to complete when creating supplier pricing data.
This is the main **identifier** for the supplier pricing data.
Choose a **clear, descriptive name** so you can easily identify and retrieve it through the AI Chat.
> *Example:* If you name the entry **“Serengeti Park Fees”**, you can simply ask the AI Chat for “Serengeti Park Fees” to access that information.
This is the **name of the supplier** associated with the pricing data.
> *Example:* If the data belongs to **Miracle Experiences** (e.g., Balloon Safari), enter **“Miracle Experiences”** here.
These represent the **public-facing (rack) rates** for the supplier’s pricing data.
When you ask the AI Chat for “public rates,” it references these sale rates — serving as the **upper bound** for pricing.
You can write this information as **plain text** and organize it using **bullet points** for clarity.
These are the **private (nett) rates** charged by the supplier when invoicing you.
When you ask for “private rates” in the AI Chat, it will display these nett rates — helping you calculate **profit margins** and track your actual costs.
Like sale rates, this information can be entered as **plain text**, preferably formatted with **bullet points**.
Pricing rules define how a particular rate or item should be applied or calculated.
Examples include:
* Minimum number of travelers required to purchase the item
* Advance purchase requirements
* Seasonal availability (e.g., only valid during certain months)
* Dependencies (e.g., must be purchased with another item)
This field is **flexible and exhaustive** — use it to document **any rules or conditions** tied to the supplier’s pricing.
Plain text with **bullet points** is recommended for organization.
Enter the **email address** used to make reservations or bookings with the supplier.
Specify the **information needed to complete a booking** for this item.
Examples include:
* Number of adults and children
* Ages of children
* Honeymoon or special occasion details
* Full buyout options (e.g., private hot air balloon)
As with other fields, plain text with **bullet points** works best.
Indicates whether the supplier item is **mandatory or optional**.
This setting is primarily used for the upcoming **Dynamic Itineraries** feature and does not currently affect AI Chat functionality.
Determines whether the item should be **marked up** or **sold as-is** in future Dynamic Itinerary releases.
> *Example:* For **Government Park Fees**, you might choose *not* to apply a markup.
This field defines a **default markup** to apply when no **Sale (Rack)** rates are available.
It allows you to automatically adjust the **Nett Rates** by either:
* A **percentage** (adds the specified % on top of the Nett Rate), or
* A **fixed amount** (adds a set value to the Nett Rate)
This ensures consistent pricing even when public rates are missing.
Once all information is filled out, click **“Save”** to store the data under your organization.
> *Example:* The screenshot below shows **Serengeti National Park Fees** added to the Supplier Pricing Data table.
### Accessing Data from the AI Chat
To retrieve supplier pricing data through the **AI Chat**, simply **search by name**.
An exact match isn’t required — the closer the name, the easier it is for the system to identify and return the correct data.
Once located, you can ask follow-up questions to access **any or all of the details** saved when creating that supplier pricing entry.
> *Example:* In the screenshot below, the supplier pricing data titled **“Serengeti National Park Fees”** is searched within AI Chat to display all related information.
